For nonprofits, charities and foundations

Virtual Assistants for Nonprofit Organizations Doing a Lot with a Small Team

Most nonprofits run on a small staff and a long list of jobs: thanking donors, organising events, writing grant reports. A GetFriday assistant takes on that admin. AI helps draft thank-you letters, grant sections and reports from your notes, and your assistant edits them into your organisation's voice.

Talk to us about your organisation See the task list
Donor and volunteer admin
Event and campaign support
AI-drafted grant and report sections
The problem

The mission gets the leftover hours

Donor records, event logistics and grant paperwork all have to be done properly. In a small team, they take time away from the programmes and people you exist to serve.

  • Donor thank-yous and updates go out later than they should.
  • Events need weeks of coordination the team doesn't have.
  • Grant applications and reports pile up around deadlines.
  • There's rarely budget for another full-time admin post.
Nonprofit virtual assistant managing donor communication and grants
How it works

How an assistant supports a small nonprofit

Your assistant handles the admin around your work; decisions and relationships stay with your team. AI helps with the writing, and your assistant makes sure it's accurate and sounds like you.

Donors and volunteers

Gifts logged in your CRM, thank-yous sent promptly and volunteer rotas kept up to date.

Events and campaigns

Venues, speakers, registrations and reminders arranged, and campaign emails scheduled.

AI-assisted grants and reports

AI drafts grant sections and impact reports from your data and notes. Your assistant checks the figures, edits the wording and tracks every deadline.

Getting started

Up and running within a week

Most clients are handing over real work within the first few days. This is how it usually goes.

1

Tell us about your organisation

How you work, which tools you use, and the first jobs you'd like to hand over.

2

Meet your assistant

We match you with an assistant who has worked with nonprofits and charities before, usually within one business day.

3

Start small

Your assistant shadows a few tasks first, learns how you like things done, then takes them over.

4

Change your hours when you need to

Add hours in busy months and drop back when things quieten down. No rehiring, no retraining.

What we handle for nonprofits

Donor management

Gifts recorded, receipts and thank-yous sent and donor records kept clean.

Volunteer coordination

Sign-ups, rotas and reminders handled.

Events

Logistics, registrations and follow-up for fundraisers and community events.

Grant support

Deadlines tracked, documents gathered and draft sections prepared for your review.

Reporting

Impact and funder reports compiled from your data.

Communications

Newsletters and social posts drafted and scheduled.

Your tools

We work in the tools you already use

Your assistant works in the donor, email and project tools you already use.

Donor CRM

Bloomerang, Salesforce Nonprofit, Little Green Light or your own.

Email

Mailchimp, Constant Contact or your newsletter tool.

Events

Eventbrite, Zoom or your registration system.

Documents

Google Workspace or Microsoft 365.

Who it's for

Support that fits your organisation

A volunteer-run charity and a foundation need different things. This is how we usually help each.

Small charities

A few staff and volunteers are doing everything, including the admin.

Your assistant takes on donor records and thank-yous, so your team can focus on the work.

Growing nonprofits

More programmes means more funders, more reports and more events.

One assistant keeps grant deadlines, reports and events organised.

Foundations

Grantee communications and reporting cycles need careful tracking.

Your assistant manages applications, reporting reminders and grantee correspondence.

What changes

What's different once you've handed it over

The list of tasks matters less than what stops landing on your team.

Week one

Donor thank-yous go out within days, not weeks. The CRM starts to catch up.

First month

Grant deadlines are on one calendar with documents ready ahead of time. Events run without last-minute scrambles.

After that

Your team spends more time on the mission. Taking on a new programme no longer means a new pile of admin.

What nonprofit leaders tell us

Mathias Buyse
Mathias Buyse

“This company has been a great plus to help ours to grow. Working with them since a few years now and could always count our their assistance. Each virtual assistant we've known had a great mindset and was working in hand in hand with our company. They have experience and gave us advice that we are now using day after day. Might create something soon and will certainly net their help to reach my goal. Thanks again GF!”

On-Time

Grant and donor deadlines met

2005

The year GetFriday started

80+

Countries our clients work from

24/7

Team cover, even when your assistant is off

Questions nonprofits ask before starting

What nonprofit teams usually want to know first.

Client working with a GetFriday virtual assistant

We can take on the admin side: keeping donor records current, sorting contact lists, scheduling communications, tracking fundraising activity. Ask us which of those we support. How you talk to donors, what you claim in fundraising, and how personal information is handled should follow your nonprofit’s own policies and whatever rules apply to you.

Data entry, filing and organizing documents, calendars, meeting coordination, contact database upkeep, research, routine email admin. We’ll see which of those fit what we offer. Once the admin is off your plate, your team gets more time for programs, community work and the mission itself.

We may be able to help by updating databases, organizing records, checking for duplicates, segmenting contacts, and handling admin follow-ups, depending on the systems involved. Confirm whether we can work with your CRM or donor management platform. Access should be limited to only the information and functions needed for the work.

By handling the routine stuff: admin, records, meetings, research, keeping communication workflows moving. That takes some weight off staff and volunteers. What works best will depend on your size, your resources, your data-handling requirements and your priorities.

A virtual assistant can take over the tasks that repeat, like scheduling, database upkeep, preparing documents, data entry and routine correspondence. Your staff then have more time for programs, fundraising strategy and community services. The handover goes a lot easier if instructions are clear and everyone knows who’s responsible for what.

Yes. We can deal with routine email, keep contact lists up to date, coordinate meetings and prepare emails and other admin communications. It helps your team stay organized and on top of the day-to-day. Donor, beneficiary and volunteer information is sensitive, so handle it under your confidentiality requirements and access policies.

Yes, depending on what you need. Content coordination, scheduling social media posts, updating website content, online research, campaign admin. We can talk through whether what you want is admin help, content support or broader digital marketing.

More time for the mission

Tell us about your organisation and we'll match you with an AI-enabled assistant, usually within one business day.

Get started