Executive Virtual Assistant – A time management solution for C-level Executives
As a C-level executive are you juggling between your administrative tasks and high-level works with a short deadline? According to Inc. Magazine article, effective leaders focus on high-level business strategies and problem solving that demand their expertise and attention, whereas less effective leaders spend their time more evenly across a number of roles including low-level administrative jobs, micro managing etc., It is found that on an average, managers spend more than 25% of their time doing administrative tasks which could be a downturn in daily productivity and business growth. To be a high performing leader it is necessary to differentiate the important and unimportant jobs at hand.
As a first step to manage time effectively, identify the important tasks, important and outsourceable task and finally unimportant tasks. As a C-suite employee, most of your daily works are likely to fall under “Important & Outsourceable” category, now refine that into a list of items.
In today’s scenario outsourcing has become a new normal not only for business but also for C-suite employees. The new age Executive Virtual Assistants (EVA) is both virtual and on-demand. Virtual assistants nowadays are more skilled and affordable. They work from a remote location and help with your daily errands and you can pay on hourly basis or time spent. This article explores how EVA’s can be of help to C-level executives like you and here is a list of such important tasks which you can think of outsourcing.
Email & Calendar Management Tasks
Keeping the calendar up to date can be one of the most mundane tasks you are handling and surprisingly it takes a great deal of time. You would be receiving a lot of mails on a daily basis, which eats a chunk of your time. This stream of mails can be assigned to an Executive Virtual Assistant, who takes care of it to give you much needed time to work on other important matters at hand. Hence your EVA will fix appointments for you, schedule them in your calendars and help you plan your day effectively.
As a C-suite employee, online research is essential for number of things right from updating yourself about the latest happenings in the industry, data curation for your upcoming blog or even to prepare your next TED talk.
Here is where your virtual assistant becomes a support tool. Your remote executive assistant can help you in doing research for business works that would give you an extra time to focus on other pressing needs.
Proofreading is an essential managerial job and as C-level person we would come across a lot of works like proposals, blogs updating, documents writing etc., which involves extensive proofreading. Your EVA will help you in handling the proofreading task and can ensure your written materials are accurate, relevant and ready to use.
Earlier, it was common for every C-level executive to have a personal secretary at hand to take care of the regular administrative tasks. But presently, in this age of cost cutting and saving on administrative tasks, it has become uncommon to have a personal secretary. But, help is at hand, with Executive Virtual Assistant (EVA), you can outsource all your administrative errands like attending phone calls and free up your time to focus on much important things.
There is always a pile of data that needs to be converted into something meaningful. You can leave all the data curation to your Executive Virtual Assistant.
Social Media Management
Your virtual assistant can be an extension of you on social media. As a C- suite executive you tend to spend all your time at the office, busy with meeting, conferences and deals and you would hardly have time to manage your social media accounts. Here comes your assistant for your rescue! Your EVA can accommodate all your social media tasks, which include but not limited to; creating posts and promoting Facebook fan pages/ groups, managing and increasing your twitter following etc.,
Being a high performing leader gives you less space for your personal life and it becomes more than a challenge to balance your work and life. We often face scenarios that does not justify our personal schedule and feel desperate for family time. Do not worry; your EVA can make some difference here! They can help in various errands like family trips, work out routines, arranging for plumbers, booking hotels and many more. Basically, your EVA can take care of your personal routines as well.
If you think outsourcing the above errands will help manage your time, Think GetFriday, and we can make your life better. Try out our 7 Business Day TRIAL and manage your time effectively with an Executive Virtual Assistant.
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